Published on : 22 November 20195 min reading time
Nowadays, the practical and ergonomic aspect is very much in demand in our work. Do as much work as possible with as little time as possible. We always push the limits of what is possible. Going digital is therefore a necessity. What could be better than software. But what is really software? In computing, it is the whole sequence of instructions that will be interpreted by a machine in order to perform an operation. This set of sequences determines which task the machine must perform in order to give its functional aspect.
In vehicle rental, the traceability of movements is very important. To enter it at the exit. The rental software allows you to establish a rental contract. It is just a matter of defining its specificities. This software also supports drivers, rental services and the driver. Thus, a pricing system is easily implemented. Whether it is during the day, for the week, over the month or for a weekend. The car rental software can go as far as taking insurance into account. But in task management, planning whether it is rental or reservation is to be taken into account to avoid conflicts. Renting a vehicle is never easy, especially if you manage a large enough fleet. Using rental software makes it easier to promote the service offered to individuals or professionals who want to be conveyed without the daily traces of maintenance or parking. Thus the customer can easily make his reservation online, choose his vehicle and the conditions under which he wishes to use it whether it is for long-term or short-term rental. Using a rental software allows you to have a schedule that is always up to date and can be consulted at any time. As you can see at www.hitech.fr.
When using it, you have to be careful, because not all car rental software is necessarily the same. We must find the one that meets all our requirements and expectations. The purpose is to make things easier. There are some very important features to ensure optimal processing. For activities that have a relatively short duration. Complete sales cycle, preparation of estimates up to the end of the invoicing process, not to mention booking contracts. This software must have the planning option with a simple and clear ergonomics, accessible to all. For long-term activities: the software must include a specific management functionality. Whether it is the sale or the purchase, which must be able to estimate maintenance and repair costs. The application of a historical vehicle function would be beneficial to all parties. Fleet management software, in car rental, one must be able to anticipate or be very reactive in the event of disasters and in the application of insurance. This feature allows us to optimize our actions and avoids competition from our partners. Plan mileage alerts for each vehicle to better maintain them. This alert can be blocking if the alert is at risk or as a reminder. Very important, the car rental software must also be a decision-making aid. It offers a fairly simple way to approach the statistical side and provides detailed feedback analysis. The future prosperity of the company, its business and customer satisfaction depend on the use of its data. And finally, there is the accounting part. It must offer the possibility of exporting all accounting data to the accounting management tool.
Rental software and its appendices
It is always useful to have an extra part in the use of management and rental software. First, the consultation via materials such as tablets or more precisely, the creation of applications that allow the consultation of data whether you are an administrator or a simple user. This application reduces the risk of litigation and saves time in the process. Also, the introduction of web service on the car rental software because 30% of bookings are made via the Internet nowadays. This module, made available to Internet users, allows the collection of strategic and competitive information. Availability, date, category, or the most solicited agency will allow you to modify or adjust future administration and investment actions. Synchronizing a customer space with the car rental software also allows good customer management. Thus, they have a real-time overview of his contract, his takeover and the changes he can make to his rental.
It is very important to take this last part into account. For car rental software, use only a trusted publisher. Not negligible, the publisher will accompany us throughout the time we have to use the software. You have to be very fussy about the support that the service provider provided to the publisher for maintenance and technical aspects. Will there be a dedicated contact person or will it be necessary to spend a long time on the phone before having a manager? It is necessary to require an interlocutor with whom it will be possible to have an ease of interaction, preferably a person who has participated in the development of the project. It must also be ensured that all the clauses of the partnership contract are clear and unambiguously applicable to both parties. Professionalism and expertise are an element to be taken into account, is the publisher in dispute with other clients? Is it subject to litigation? What reference he can give you. Working with the right software publisher ensures quality services. If he does not share your vision of rental software then do not hesitate to terminate the partnership and find another one.
The utility, is it a good deal?